Professional+Practice+-+Library+and+Information+Services

=2.3 Library & Information Services=

=** Excellent Teacher Librarians... **=  **   2.3.1    ****// Ensure that library’s policies and procedures implement the school’s mission //** **  2.3.2    ****// Provide exemplary reference and information services to the school community //** **  2.3.3    ****// Strategically plan and budget for improvement in library and information services and programs //** //** 
 * 2.3.4    ** **//   Apply information management practices and systems that are consistent with national standards.

**Notes taken for first submission of SPP with attached dcouments (2007) **  **Site 1. Emmanuel College, Gold Coast ** - P-12 School, 1300 students, execellent facilities, Library - 9 yrs old; 4 teaching spaces; jnr reading pit & teaching area; 2 areas with 12 networked computers plus "island" of 8 computers (Clickview available). Separate. teaching area with IWB etc.- can be divided into 2 smaller rooms. Areas can be booked via phone or by personal visit. Can book space only, with TL in charge, or TL supporting.
 * Collections:** Picture Books, Junior Fiction, Fiction, Adult, Junior Non Fiction (up to Yr 4-5), Non Fiction, Reference, Teacher Reference quite small (Topic Boxes- discussed later) Audio visual collection - teacher only access, housed in workroom - Students cannot borrow.

Mission Statement 'Work in Progress'- may be available later in year.

Library goals (not written as yet) revisited twice a year 'what we have done well', 'what we need to improve'. Job Descriptions tweaked. Change management biggest issue in last year.

**Site 2. SSC, Gold Coast - **P-12, 1245 students, above average facilities - new school - Library. 7 years old; 4 large teaching areas, 1 small. Large Junior area with teaching space & reading pit - area houses Junior Fiction and Middle Fiction; ELC - Electronic Learning Centre 28 networked computers, data projector; Tables areas whole class near Non Fiction & Reference; Small group area near coffee tables & 8 Opac computers. Mezzanine houses: Multi-media room(full class)- IWB etc; TR Room quiet facilities for teachers plus an Audio-Visual recording room. Mission Statement attached.  **General Administration **  • **Site1.** **Policies and Procedures** – ‘Work in Progress’. Monthly report sent to Head of Senior School, covering library usage, what we have achieved, plans for the next month. Keep informed regularly by email of happenings, events. Annual report written and published. All management of automated systems shared with IT Dept, but primarily Library staff. Network difficulties etc – IT Dept. Multi media equipment & 1 staff member now based in library. Web site under development. Intranet up and running and will ultimately form the basis of the internet site. Designed by written, programmed by IT. All staff well versed in curriculum, Team teaching within library excellent with 2 TL’s working a roster -1 week senior, 1 week junior. No formalised policies in place (as yet). Volunteer programme – 10 regulars – work in workroom not always satisfactory – sensitive area. Roster managed by lib tech.

• **Site 2.** **Policies & Procedures** attached. Budget well maintained – TAS system provides accurate weekly spreadsheets. No formal reporting required but termly report to Headmaster & Curriculum Head. Regular attendance at Curriculum Meetings & Snr & Jnr Staff meetings. Management of systems combination of Library staff & IT. Network requirements IT. Close relationship & discussion. Eg clickview – Collection Dev Policy, challenged book etc attached. No formal student assistance – Duke of Ed component works. Volunteers monitored by Lib Tech. Take home system for covering books works well. One perm. mum every Tues am (great!) **Related Files **  **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">Selection, Ordering, Processing of Materials **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">CLN 646-647 **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">April - May 2007 **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">• Both sites very similar. Have dedicated library technicians responsible for majority of cataloguing, another staff member in charge of audiovisual, recording, editing and inserting into Clickview. Site 1. has qualified librarian employed as library technician who catalogues web sites for topic boxes and main catalogue. Site 2 – library technician who is responsible for periodicals, indexing etc. Both sites use SCIS. All staff at both sites have equal access as input operators. Viewing of materials and input at both sites is done with all staff – more so in site 2 than site 1, although site 1 is encouraging more involvement. Online databases, ordering and using in both sites controlled by Head of Library – probably because of budgetary constraints. **Site 1** ANZRC & weblinks, **Site 2** – Electric Library, Expanded Academic, Web links, Echo, Resource Bank, Britannica Online

**<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">Related Files **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">

<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt"> Bibliographic Organisation **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">April - May 2007 **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">• **Site: 1** AmLib, **Site 2**. V-Knowledge Both site 1 & 2 have clearly defined areas of responsibility. Head of Library catalogues tricky or difficult items. Consultation occurs in both sites. No vertical files keep in either site, both were discarded several years ago although, as site 2, also maintains archives, relevant documents are scanned and are filed, digitally and hardcopy. **Site 2.** Has brochure with online databases passwords that is issued in orientation sessions at the beginning of the year. (see attachment) Accessible via internet behind password. **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">Related Files **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">

**<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">Circulation/loans **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">April - May 2007 **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">**Site 1:** Borrowing procedures : Overdue procedures: TR resources. Senior school kept in depart. areas. Jnr School in lib. – small. Topic boxes of interest. Boxes made up for each yr level with topic resources, includes some TR. Stored in Yr level coordinator‘ s room. Enough books left in library for researching. Initiated to save room in the lib. On catalogue, books appear as either on shelf or in eg. Ancient ‘Greece’ box. Seems to work well. No readers, big books stored in library -held in separate room in Junior school with computer for staff to scan. Returns done by a library staff member who does returns and shelves weekly. Recently become a “Lexile “ (Scholastic) school to promote reading in the Jnr school. Works really well. Lit.circles in Yr 6 & 7, Readers Cup in Yr 7 only.

Overdues at end of term. If lost, paid for - refunded if found. No real dramas. Large TR section, many out for the year to Department, but majority come back in at end of yearr for stocktake. Library also houses all the readers, big books, & maths equip. which are processed by library staff. Home Readers for Yr 1 -3 are issued from library. New this year (2007)- bugs being ironed out, works well - HUGE amount of work for library staff. Year 1-3 borrow readers on a weekly basis from graded readers trolleys. Meant increasing borrowing limits and management of return and lost readers now library problem not the class teachers. Reading programmes Ribit/Tree & Literature Circles in Yr 8 & 9 run by Library staff. Readers Cup - all Yr 7 & 8 classes <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">
 * Site 2**. – see attachment re borrowing.

**<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">Collection Management **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">Both sites: Maintenance: mending etc done by library technicians. Culling on a needs basis. Challenged materials; **Site 2** – attached document, **Site 1,** ‘work in progress’ **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">Related Files **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">
 * Site 2;** major cull last year – theoretically every ten years a major cull. Try and keep on top on it by checking reports of least borrowed/never borrowed books. Try initially to profile these books if that doesn’t work – cull.

<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-bidi-font-size: 11.0pt">Personnel **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> Role statements for **Site 2** attached. No permanent student asisstance but many offers of help. **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU">Related Files **<span style="FONT-SIZE: 9pt; COLOR: #333333; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU"> <span style="FONT-SIZE: 9pt; COLOR: #333333; LINE-HEIGHT: 150%; FONT-FAMILY: 'Verdana','sans-serif'; mso-bidi-font-family: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-AU; mso-ansi-language: EN-AU; mso-bidi-language: AR-SA">
 * Site 1.** Head of Library, Teacher Librarian, Librarian, 2 Library Technicians, 1 Multi media person. The two library Technicians are 4 days each. (Vol Parent roster of 10)
 * Site 2.** Head of Library, Teacher Librarian, 2 Library Technicians (38 hrs & 30 hrs) (1 regular parent assistant - 4 hours pw + about 8 parents who cover resources at home)